Approval of purchase invoice
# Approval of purchase invoice
Notification of acceptance of purchase invoice will come via email or ms teams as you can see on the first page.
# Pending for approval stage
If the purchase invoice is approved, it is sent to the Pre-approved stage.
# Pre-approved stage
At this stage, purchase invoices must be approved by chief approvers.
If the purchase invoice is approved, it becomes Closed and payment is awaited.
For both stages, you can see a note in the timeline that the purchase invoice has been approved.
# What if the purchase invoice is rejected?
If the purchase invoice is not approved, it is sent back to the owner for adjustment. After edits, the user can resubmit it for approval
# What if the approver is not available?
Sometimes it happens that the approver is not available (out of office) for approval of the purchase invoice and without this purchase the company would not be able to function. In this case, the approval of the invoice is automatically redirected to his superior.
The picture above shows the simple structure of the company. In this case, the purchase invoice must be approved by Approver 1 and Approver 2.
Approver 2 approves the invoice because she is available. However, Approver 1 is not available, so the invoice must be approved by his supervisor. Unfortunately, the superior of Approver 1 is not available either, so the approval process will be transferred to the CEO.